The hiring process can be long and cumbersome for both the new employee and the company.
There are a lot of things to consider when hiring new people for your company. From narrowing down potential candidates to conducting necessary criminal background checks. But one of the most time-consuming steps is gathering all of the hiring documents that need to be signed before a person starts working at a new company.
One of the most time-consuming steps is gathering all of the hiring documents that need to be signed before a person starts working at a new company.
In this article, we will give you several tips on how to make it easier for your employees by reducing some of their paperwork burdens.
Be Clear On What Hiring Documents Your Employees Need to Sign
In order to reduce the time it takes for a new employee to sign all of the hiring documents such as remote I-9, you should make sure that everyone who is involved in hiring understands what those documents are.
Start by going over each document and making a list of everyone that might be required for a specific position or job function.
Once this has been done, check with your legal team as well as any human resources department within your company.
They will be able to help you determine which of these forms need to go through their office before they can be signed and returned, thus saving extra steps down the road during an already stressful process.
Explain Why All Those Documents Need to Be Signed
Since all of those hiring documents can be somewhat confusing, it is important that you provide your employees with an explanation as to why they need to sign them.
This will help reduce any unnecessary stress and confusion during the signing process so everyone can get back to focusing on their jobs.
Make The Process Easier by Gathering All Documents at Once
It might seem like a lot of work but one way for companies to make sure that no hiring paperwork gets lost in transition or forgotten about is by sending out several packets once everything has been finalized.
That way each new employee only needs to focus on gathering up his own packet instead of having separate people send off different forms from various locations around the office
Consult with Your Legal Team
If your company has a legal team like most large or well-established companies do, make sure to consult with them before you send out any hiring documents for signature.
This way no one will have to worry about whether the forms are being sent off correctly or if they missed something that might get in the way of getting someone on board quickly.
Make Sure Everyone Signs All Documents Beforehand
Once all of these hiring documents have been gathered together and given an explanation as to why each document is needed it’s time to share them with everyone involved in making this person feel welcome at work.
That means sending everything over once more so every single person can sign their names on whatever needs signatures beforehand. This will save some stress down the road when it comes time to do the actual signing.
Once everyone has sent back their documents, you can be sure that everything is ready for your new employee to start work! It’s not so simple as handing over a pen and paper but by following these tips, you’ll save yourself some stress in the process of hiring someone new.
Set a Deadline for Your Hiring Documents List to Be Signed
While the hiring process can seem to take forever, you don’t want it to drag on for too long either.
That means setting a deadline beforehand so everyone knows that they need to get their hiring documents back in time or risk having someone else selected for that position instead of them!
It’s important not only because this will help keep your company running smoothly but also maintain its image as an employer that values efficiency and organization above all else.
Stress Your Workplace Values in the Onboarding Process
Next, when everything is signed and agreed upon it’s time to welcome your new employee with open arms! While this might seem like a simple enough task, you also want to stress some of the company values during that onboarding process.
Even if they don’t have any questions for their supervisor or manager on the first day about these things, going over them beforehand will help your employees understand exactly what being part of a team means.
This isn’t just something that should be done in big companies either because smaller teams can still benefit from working together as well which makes everyone feel more comfortable at work overall.
Assign an Onboarding Partner for the First Three Months
No matter how big or small your company is, it’s still important to make sure that someone new feels comfortable with the people they are working alongside after signing all of those hiring documents.
That means creating an onboarding buddy who will be available for anything this person might need assistance on throughout their first few months whenever possible.
Not only does this help them adjust more quickly but also gives you a chance to see if there are any problems before things get out of hand down the road.
Put Together an Onboarding Package
One of the best ways to make sure that your new hire has everything they need in order to get used to working with you and their team is by creating an onboarding package ahead of time.
That means putting together a welcome box full of useful items like stationery supplies, pens, and pencils along with snacks so everyone feels comfortable enough at work after signing all hiring documents beforehand.
The goal here isn’t just about making them feel welcomed but showing off what it’s like being part of your company overall which will help ensure long-term success for both parties involved!
You should also include any important contact numbers or phone extensions within this kit as well for times when they might be feeling lost while trying to find someone on the team.
Every company has its own hiring documents they want to be signed for new employees before arriving at work in the morning, but following these tips will help ensure that everything is ready when it comes time to actually sign them.
Add a Daily Itinerary to Your Onboarding Process
Since everyone is busy with their own tasks, it can be hard to make time for something like onboarding a new employee which isn’t ideal when you consider how much work goes into hiring them in the first place.
That means having an itinerary ready so this process doesn’t become too overwhelming or take up too much of your team’s time as well! You should still have some free days on that schedule though where they can ask questions and get help from others whenever necessary.
The goal here is not only about making sure that everything has been agreed upon beforehand but also establishing a routine that will allow both new employees and veterans alike to feel more comfortable each day at work overall.
Customize the Onboarding Process for Every New Employee
No two people are the same, which means that your onboarding process needs to be flexible enough to fit their specific wants and desires.
That might mean having different hiring documents available or adjusting when certain things happen so it always feels fresh for everyone involved!
Start by making sure all of these processes have been agreed upon beforehand before setting everything else in motion so you can ensure this is a positive experience overall instead of another stressful day at work.
This will help keep them satisfied with what you’re offering while also allowing both parties involved to feel more comfortable throughout the entire journey until one day they stop being considered new hires altogether.
Consider Creating Instructional Videos
One of the best ways to make sure that new employees understand everything they need from day one is by creating an instructional video for them.
That way you can cover all of the important information within a short period of time instead of taking up too much more time when it comes down to signing hiring documents before they even start working.
You should also include lots of bright and colorful visuals so things are easy to follow along with as well.
The ultimate goal here isn’t just about making onboarding easier but ensuring everyone understands what needs to be done in order for this process to run smoothly overall which will keep long-term success on your radar at all times.
Help New Employees Envision Your Company Culture
It’s easy for employees to get lost in the day-to-day grind of work, but it shouldn’t feel like another disappointing day at school where everything feels too competitive.
That’s why figuring out ways to make your onboarding process more interactive is one of the best ways to do this.
Creating games or group activities around what makes you unique as a company can help give new hires an idea of how they will fit into all of this overall while making them excited about their future with your team.
The ultimate goal here isn’t just about creating an efficient hiring process but also making sure that every employee understands exactly what it means to be part of something bigger than themselves.
Interested in Learning More About the Hiring Documents Required for HR?
As you can see, the onboarding process is much more extensive than signing hiring documents. If you want to learn more about this subject, continue reading this blog for more helpful articles.