The Ultimate Guide To Hosting A Virtual Conference

Did you know that about 67 percent of businesses use virtual events to complement or substitute face-to-face events? Virtual conferences are the latest trend in business, allowing businesses to reach a larger audience without spending so much on resources.

If you’re going to hold a virtual conference for your organization, you want to get it right the first time. However, virtual events are a lot more complicated than most people think. Everything from the planning to the execution requires a lot of effort and preparation.

To help you out, we’ll be showing you how to host a virtual conference.

Find a Platform for Hosting Your Virtual Conference

The first step to hosting your digital conference is finding the right webinar platform to do so. There are tons of platforms on which you could host your online conference, but not all of them will do you justice. To find the best platform for your conference, look for one with the following features:

  • Screen sharing
  • File sharing
  • Unlimited or high numbers of attendees
  • Event recording
  • Chat messaging capability

Also, we highly recommend avoiding free webinar platforms. We have nothing against them, but they may not be as reliable as you want, especially for business conferences. Save yourself the trouble and just go with a paid platform.

Check for Additional Presentation Tools

Aside from the webinar platform, you also want to check for additional presentation tools. These tools will be invaluable in helping you put across your message and enhance your presentation.

For instance, try using a pre-recorded video for the introduction. Also, consider a slide show presentation for important data and infographics. For more ideas on extra presentation tools and backgrounds, check out the conference theme trends 2022.

Pick Topics and Speakers

The next step is all about selecting topics and speakers to guide your conference. This is one of the most exciting parts of conference hosting, only second to the actual conference.

However, you don’t want to be careful when selecting topics so as not to go overboard. Your topics should be as specific as possible, so resist the urge of covering too many subjects. Also, only select speakers that add value to the conference and not “filler” speakers.

Create Registration Forms for Your Virtual Conference

Next, you’ll want to create a registration form for your attendees. Make sure the registration form captures all the relevant information about your attendees. Post a link to your website so that interested parties can attend the conference.

Hold the Conference

The final step is to set a date and hold the actual conference. Prepare adequately and keep reminding the attendees about your conference. Liaise with your IT team to ensure it proceeds seamlessly.

Holding a Virtual Conference Made Easy

With the information above, holding a virtual conference should be a walk in the park. Remember to announce the conference across all communication channels to attract the maximum number of attendees. Otherwise, we wish you the best of luck with your conference.

For more informative content, check out the other posts on the site.


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