The Ultimate Remote Employee Onboarding Checklist

Did you know that 69 percent of employees stay at your business for three years or more if you have a strong process for employee onboarding? One of the best things that you can do to ensure that you’re able to help your new remote employee get acclimated to your business is to come up with a remote employee onboarding checklist.

With more people working in a remote capacity due to the COVID-19 pandemic, a big question these days is “How do you onboard a new employee?” Remote employee onboarding might be tricky, but you can get it done with the right resources and mindset.

The good news is that you’re in the perfect place to learn how to go about onboarding employees that work in a remote capacity. Keep reading this article to learn more today!

  1. Send Pre-Boarding Resources

You need to make sure that you’re sending all of the necessary resources to your remote employee when you choose to hire them and they accept. This is your chance to create a strong first impression of your new employee and make them feel welcome. Start by making the new hire familiar with your company’s culture.

Send some helpful videos and get their physical address so you can send them some free company gear. They’ll feel much more comfortable since you’re going out of your way to make their job and life easier.

  1. Host a Virtual Hangout

Another great way to start onboarding employees that work remotely is by hosting a virtual hangout for them and some of their new teammates. It is an effective way of giving them an informal introduction and showing them how relaxed your work environment is.

Find ways to get creative with your hangout and show off some of your company history and culture to your new remote employee. Look into hosting some trivia for your employees and find ways to make employee onboarding fun for everyone that is involved.

  1. Schedule an Orientation Call

You should also host a meeting where you can introduce your remote employee to the vision and values of the company that they’re working for. You’ll also need to show them some important onboarding documents that include contact information for their coworkers and teammates.

This is also a prime opportunity to go over the employee handbook with your new hire so that they understand the rules and the things that are expected of them. Introduce your remote employee to their mentor if you have a mentor program in place for your employees.

  1. Host a Meeting With HR

Another important aspect of any remote employee onboarding checklist is to set up a meeting with the human resources department at your business. You need your remote employee to understand the perks of the position that they’re working in as well as the rules that they need to obey.

This is also their chance to learn more about their compensation and the company’s vacation policy. Look into getting programs that make it easy to sign all of the necessary documents with an electronic signature. Make sure that you look here to see more helpful programs for hiring and onboarding employees at your business.

  1. Arrange a Meeting With IT

Odds are that your IT department is one of the most valuable parts of your remote business. There is a lot of technology required to keep remote employees online and collaborate with their teammates. Some roles for remote employees are quite complex, so it is important that they get a thorough explanation of how the different programs and technologies work.

There are also digital safety protocols that you should go over when you’re going through employee onboarding. Software installation is a great opportunity for hackers to gain access to your business’s programs and network. Knowing the risks will make it easier for your remote employee to avoid making costly mistakes with IT security.

This is also a great opportunity to allow your new employees access to your company’s intranet and any other exclusive programs that they’ll need in order to do their job.

  1. Have a Team Orientation

If you’re planning on having your new remote employee work in a team environment then you need to have a team orientation where they can meet their teammates and get to know them better. Share the goals of the company for the month, the quarter, or the year and get them up to speed on what everyone is working towards.

This is also where you should allow them access to any important documents and charts that will make their job easier. Your business’s calendar is also important since they’ll have access to the important dates that are coming up for meetings and conferences.

You’ll create a better experience with employee onboarding that will make it easier for your employee to get up to speed. It will increase their odds of choosing to continue working for your company.

  1. Host a Meeting With Sales and Customer Support

Keeping everyone on the same page is a big part of getting everyone up to speed. The best way to do that is to host a meeting where your new employee can talk with the sales department and the customer support department. Having an understanding of these departments and the roles that they play makes doing their job much easier.

You’ll have a better idea of how to talk with customers and achieve the mission of your company. Let them use the different programs that are vital to doing their job in order to become familiar with everything.

  1. Create a 30/60/90 Plan for Onboarding Employees

The next thing on your remote employee onboarding checklist is to create a 30/60/90 plan for employee onboarding. Many businesses have onboarding plans that last a week or less. Odds are that those companies have a high level of employee turnover since they don’t invest in getting the employees comfortable and up to speed.

A rapid onboarding process often leaves employees feeling confused and forgotten. The best remote employee onboarding checklist should go on for at least 90 days to keep your employee on schedule to become a valuable member of your team.

Some businesses even prefer to have an onboarding process that takes up to a year. Complex jobs need a longer onboarding process since there are difficult programs that the remote employee will need to use on a daily basis.

Come up with an onboarding program that has scheduled meetings where you can catch up with your new hire and find out how everything is going for them. You need to make two-way feedback the norm if you want employee onboarding for remote employees a breeze.

  1. Introduce Your Remote Employee to the Company

A great way to introduce your new remote employee to the rest of the company is to get them started with different programs like Slack or Microsoft Teams. These programs are vital for allowing easy communication between employees and creating a sense of family.

It is a great environment for your new employees to introduce themselves to the people that they’ll work with each day. They can connect with their new teammates in a way that makes them comfortable.

Your existing employees can also help with the onboarding process since doing this will reduce any redundant steps in the process. You’ll save resources and avoid wasting anyone’s time thanks to these communication programs that your business is using.

  1. Start Job Training

The last step that you need to include in your remote employee onboarding checklist is training your new employee on the duties that are specific to their new position. Businesses spend millions of dollars each year to retain employees that aren’t good at their jobs and fail to grasp how they should do their job tasks.

The main reason why there are so many poor employees is the fact that employee onboarding isn’t prioritized and there isn’t a good employee training program in place. You need to make sure that you introduce your remote employees to the tools that they’ll use each day in order to do their jobs.

The vast majority of new hires want to learn more about the tools and programs that they’ll use when they’re doing their job duties. They’ll also want to know more about the company policies and whether or not they’ll get a mentor to help them integrate into the company.

Start Using Your Remote Employee Onboarding Checklist Today

If you plan on hiring remote employees then you need to put together a comprehensive remote employee onboarding checklist to make the process easier. Employee onboarding should make your employees feel welcome and part of the family. You also need to make sure that you’re including training on the tools specific to the job duties that they’ll perform for your company.

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